How do I Write a Notice of Termination? Sample for Work and Probationary Period

Writing a resignation, be it for a job, a probationary period or an apartment, is often a necessary step in life, but one that can be fraught with uncertainty.

How do you correctly draft a resignation to remain professional and respectful? This article provides you with practical tips and templates to help you approach this process with confidence.

Terminating Employment: A Step-by-Step Approach

Understanding Notice Periods

Before you submit a resignation, it is crucial to review your contract terms. Notice periods are particularly important to ensure you fulfill your obligations and make the process smooth.

Key Elements of a Resignation

  • Recipient: Is your resignation addressed to the correct contact person? Make sure to correctly state the name and position.
  • Date of Resignation: The date your resignation is to take effect must be clearly stated.
  • Reason for Resignation: Although it is not always necessary to state the reason, a brief explanation can enhance professionalism.
  • Words of Thanks: Expressing gratitude for the collaboration or the opportunities provided can positively shape the tone of your resignation.

Template for Resignation During Probation Period

Resigning during the probation period often has shorter deadlines. A simple and direct letter expressing the intent to resign is sufficient in most cases.

Terminating a Lease: What You Need to Know

Notice Period for Lease Termination

Similar to employment contracts, when terminating a lease, the notice periods must be adhered to. These vary depending on the contract and regional laws.

Elements of an Effective Apartment Termination

  • Landlord’s Address: The termination should be directed to the correct address of the landlord.
  • Date and Period of Termination: Clearly state when you intend to vacate the apartment and refer to the notice period.
  • Handover: Mention your willingness to hand over the apartment properly.

Template for Terminating a Lease

A clear and precise letter that includes all relevant information makes the transition easier for both you and your landlord.

Avoiding Common Mistakes

  • Forgetting the Signature: A handwritten signature is often required to make the termination legally valid.
  • Unclear Wording: Be precise in your termination to avoid misunderstandings.
  • Ignoring Deadlines: Failing to observe notice periods can have legal and financial consequences.


Writing a termination requires attention and care to ensure the process is smooth and professional. By using the tips and templates mentioned above, you can draft an effective termination that clearly and respectfully communicates your intention. Remember to always review your contracts and legal requirements before submitting a termination.

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